Health & Safety Policies for Macstock IX

Effective: January 27, 2025

Macstock Conference & Expo (“Macstock IX”, “Macstock 9”, “Macstock”) is committed to ensuring the well-being of our community.

Macstock IX is scheduled to take place July 11, 12 & 13, 2025 (“Macstock Weekend”) and will be held at Elara Convention Center located within the Holiday Inn Crystal Lake at 800 South Route 31, Crystal Lake, Illinois 60014. There are always risks with travel and large gatherings. Be advised that a risk of exposure to COVID-19 or other infectious/transmittable diseases exists in any event or public space, including Macstock. If you choose to attend Macstock, you acknowledge this inherent risk on behalf of yourself and/or any Minor for which you serve as Guardian, and, as a condition of entering Macstock.

Macstock is unable to control what happens outside the walls of the conference center including as you travel here, stay in hotels, or eat out at restaurants.

BY PURCHASING AN IN-PERSON TICKET AND ATTENDING MACSTOCK IX, YOU ARE AGREEING TO BEAR ALL RISKS OF CONTRACTING COVID-19 OR OTHER INFECTIOUS/TRANSMITTABLE DISEASES YOU MAY BE EXPOSED TO DURING THE WEEKEND AS WELL AS ANY ASSOCIATED COSTS. YOU AGREE TO HOLD ESC! TECHNOLOGIES GROUP, LLC (“Macstock”), EVENT STAFF AND VOLUNTEERS, EXHIBITORS, THE VENUE/CONFERENCE CENTER, AND HOTEL PERSONNEL HARMLESS IN CONNECTION WITH YOUR ATTENDANCE.

Face Coverings (Mask) Recommendations

Macstock VIII will be held indoors and will host approximately 100-200 attendees from around the world. Face coverings are always encouraged for those who wish to use them, but are not required at Macstock.

If you opt to wear a mask at Macstock to protect yourself and others, please be sure to come with your own mask that can be worn comfortably during the entire time you’re inside the public areas of the Elara Convention Center and  Holiday Inn Crystal Lake.

General Wellness/Self-Assessment

We ask that all attendees perform a self-assessment prior to attending Macstock in order to protect others at the event.

The self-assessment tool can be found here: https://macstockconferenceandexpo.com/covid-19-self-assessment/

If you are experiencing COVID-19 symptoms, feeling ill, or have been in close contact with someone who has had COVID-19 in the 14 days prior to Macstock Weekend, please do not attend — unless you were tested for COVID-19 3-5 days after your exposure with the close contact and received a negative result. If you are unable to attend due to COVID-19 infection, please Contact Us to let us know so we can issue a refund or rollover your ticket purchase to a future Macstock.

Capacity Limits

The capacity limit for all Passholder tickets combined is currently 150-200 depending upon seating arrangements. Room capacity may be expanded or contracted to accommodate a larger or smaller attendance. For example, we may combine ballrooms to accommodate a capacity of 300-400.

If you have questions or concerns about the number of people in attendance at Macstock, please Contact Us as we get closer for an updated count.

Additional Terms & Conditions applicable to Macstock IX

For Registration Deadlines, Cancellation/Refund Policy, Digital Pass Access & Usage, Photography Policy, Code of Conduct, Privacy Policy, Force Majeure, and other terms applicable to Macstock IX, please see our full Terms & Conditions.

Questions regarding Macstock IX’s Health & Safety or Terms & Conditions? Please Contact Us.

Changelog

updated: January 27, 2025: Updated for Macstock IX.
updated: June 17, 2024: Minor adjustment to better reflect Macstock’s expected attendance for 2024.
updated: March 10, 2024: Updated venue information to reflect Macstock’s new location and capacity limits for 2024. Corrected minor typographical & spelling errors.
updated: May 14, 2023: Updated venue information to reflect Macstock’s new location and capacity limits.
updated: February 21, 2023: Updated for Macstock VII. Removed information no longer applicable including: general safety protocol section, mask & vaccine requirements, information on relaxation areas, and wristband information.
updated: July 16, 2022: Adjusted General Wellness/Self-Assessment section to better match wording of self-assessment tool.
updated: June 27, 2022: Add link for self-assessment tool.
updated: April 19, 2022: Improved section visibility and Jump Links
April 17, 2022 Original Effective Date