Health and Safety
Health & Safety Policies for Macstock VI
Effective: April 17, 2022
Macstock Conference & Expo (“Macstock VI”, “Macstock”) takes your health and the health of our community seriously. Since conditions continue to develop, check back here for updates.
There remains a risk with travel and large gatherings. This is why we are strive to exceed all safety protocols for gathering in person at Macstock VI this summer.
Macstock VI is scheduled to take place July 23 & 24, 2022 (“Macstock Weekend”) and will be held at McHenry County College’s Luecht Conference Center in Crystal Lake, Illinois.
Macstock will have a mask requirement, will have socially distanced seating available, and will require proof of COVID-19 vaccination. This applies to all attendees, exhibitors, event staff, volunteers, and presenters. Our restrictions and requirements are subject to change, and we will consider modifications to our policy based on the most up-to-date information from the Centers for Disease Control and Prevention (CDC) and Illinois Department of Public Health (IDPH).
Macstock understands completely that some people may be uncomfortable with in-person events, or may be unable or unwilling to observe the requirements laid out to attend Macstock VI. For those folks, Macstock will continue to offer Digital Passes for anyone who’d still like to catch the talks after Macstock Weekend ends.
Be advised that a risk of exposure to COVID-19 or other infectious/transmittable diseases exists in any event or public space, including Macstock. If you choose to attend Macstock, you acknowledge this inherent risk on behalf of yourself and/or any Minor for which you serve as Guardian, and, as a condition of entering Macstock.
Macstock is unable to control what happens outside the walls of the conference center including as you travel here, stay in hotels, or eat out at restaurants.
BY PURCHASING AN IN-PERSON TICKET AND ATTENDING MACSTOCK VI, YOU ARE AGREEING TO BEAR ALL RISKS OF CONTRACTING COVID-19 OR OTHER INFECTIOUS/TRANSMITTABLE DISEASES YOU MAY BE EXPOSED TO DURING THE WEEKEND AS WELL AS ANY ASSOCIATED COSTS. YOU AGREE TO HOLD ESC! TECHNOLOGIES GROUP, LLC (“Macstock”), EVENT STAFF AND VOLUNTEERS, EXHIBITORS, THE CONFERENCE CENTER, AND HOTEL PERSONNEL HARMLESS IN CONNECTION WITH YOUR ATTENDANCE.
Safety Protocols in Effect for Macstock VI:
- Proof of Full Vaccination as defined by the CDC (details below)
- Masks covering the nose and mouth in meeting rooms and other indoor spaces where indicated (details below)
- Observe and Respect the Socially Distanced seating sections provided throughout the presentation rooms.
- Speakers will NOT be required to wear masks while actively presenting and social distancing on stage is possible.
- Macstock will set aside a socially distanced “Relaxation Area” where masks will not be required indoors (details below)
We ask everyone to respectfully comply with our policies for the safety of all attending.
Face Coverings (Mask) Requirement
Macstock VI will be held indoors. Face coverings are required for all attendees, volunteers, exhibitors, and presenters ages 3 and up at Macstock.
Please be sure to come with your own mask that can be worn comfortably over your mouth and nose during the entire time you’re inside the Luecht Conference Center main auditorium, breakout rooms, or other designated areas while attending Macstock.
Face masks may be removed while actively eating or drinking or while seated within an indicated “Relaxation Area”, but must be replaced immediately after. While unmasked, social distancing protocols will be encouraged to provide more mitigation.
All masks whether disposable or reusable should:
- Be made with at least 2 layers of breathable material
- Fully cover the nose and mouth and secure under the chin
- Be secured with ties or ear loops and allow the person to remain hands-free
- Face coverings may have an integrated transparent plastic panel to aid in viewing the wearer’s mouth if the mask’s plastic panel contains no openings and is attached to the fabric on all sides using tight knit stitching
Not accepted face coverings include: Neck gaiters, open-chin masks, triangle bandanas, face coverings containing valves, mesh material or holes of any kind, decorative/costume masks, and face shields (unless used in conjunction with an acceptable cloth face mask) are not sufficient as a face covering and you will be asked to leave.
Macstock will provide an area within the conference center where masks may be removed during the course of the day. While seated within these relaxation areas, social distancing should be observed to better protect those who may be seated around you.
Masks must be replaced immediately after leaving these designated areas.
COVID-19 Vaccine Requirement
Macstock VI is a fully vaccinated event. The State of Illinois and the Centers for Disease Control and Prevention (CDC) strongly recommend that everyone be fully vaccinated at least 14 days prior to attending events such as Macstock VI.
All attendees, volunteers, exhibitors, presenters and all others 5 years of age and older are required to be fully vaccinated against COVID-19 as defined by the CDC at least 14 days prior to Macstock weekend. Proof of vaccination must be shown during check-in at the registration desk to be admitted. Those who cannot provide proof of vaccination will be turned away.
An individual is considered fully-vaccinated:
- Two weeks after their second dose in a 2-dose series with an approved COVID-19 vaccine, such as the Pfizer or Moderna vaccines, or
- Two weeks after a single-dose series with an approved COVID-19 vaccine, such as Johnson & Johnson’s Janssen vaccine.
Proof of vaccination means:
- A CDC COVID-19 Vaccination Record Card; or
- An official immunization record from the jurisdiction, state, or country where the vaccine was administered; or
- An ‘app’ that provides a digital record of vaccinations; or
- A digital or physical photo of such a card or record that includes the individual’s name, the vaccine brand administered, and the date the vaccination was administered.
Check-in and Wristband Pick-up
Your proof of vaccination will be checked at the Registration Desk upon your first arrival to Macstock, after which you will be given a wristband confirming your documentation has been verified. You will need valid photo identification for age 16 and up along with your vaccination proof.
Keep this wristband on all weekend, and show it at the entrance during any additional arrivals to bypass the vaccination check. The wristband will also serve as a “social distance” indicator to other attendees so they may understand and respect your preferences.
Registration will begin at 8am, July 23, 2022 at the Macstock Registration Desk. Please follow the signage upon arrival.
We ask that all attendees perform a self-assessment prior to attending Macstock in order to protect others at the event.
The self-assessment tool can be found here: https://macstockconferenceandexpo.com/covid-19-self-assessment/
If you are experiencing COVID-19 symptoms, feeling ill, or have been in close contact with someone who has had COVID-19 in the 14 days prior to Macstock Weekend, please do not attend — unless you were tested for COVID-19 3-5 days after your exposure with the close contact and received a negative result. If you are unable to attend due to COVID-19 infection, please Contact Us to let us know so we can issue a refund or rollover your ticket purchase to a future Macstock.
The capacity limit for Weekend and Single Day Passholder tickets is currently restricted to a maximum of 125 paid attendees per day.
Additional Terms & Conditions applicable to Macstock VI
Questions regarding Macstock VI’s Health & Safety or Terms & Conditions? Please Contact Us.
updated: July 16, 2022: Adjusted General Wellness/Self-Assessment section to better match wording of self-assessment tool.
updated: June 27, 2022: Add link for self-assessment tool.
updated: April 19, 2022: Improved section visibility and Jump Links
April 17, 2022 Original Effective Date